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IBA TEAM ANNOUNCEMENT
IBA TEAM ANNOUNCEMENT
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System Login

Please enter your IBA mobile number and password to login.

IBA

Welcome

www.iba.com.qa

Enter Password

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Complete Your Account Setup

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For multiple sites, separate them with a comma (ex. 175,176)

Good day, User

IBA OPERATIONS PORTAL

Welcome toIBA System Management

“ A clear record today prevents confusion tomorrow. ”
Requisition Open procurement and requisition workspace. Open Financial Report Open the finance reporting workspace. Open PO System Open purchase order system access. Open
Today Today

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User Name

user@iba.com.qa

Main Portal
  • Dashboard
  • Add New Job
  • Active Task 0
  • Task History
  • Job Records
  • Material Stock
  • Reporting
  • Logout
  • Invoice Management
  • Help
  • Settings
  • Logout

WorkDesk Control Center

Active Invoice Command Board

Personal assignments and active open items stay separate. Authorized Finance users can review compact With Accounts records in the Accounts Payment Pocket below.

Loading open tasks...

All Active Tasks

Only For SRV, On Hold, In Process, Unresolved, IPC, Report, New Entry, Pending, For Summary, and Retention items are shown.

Select a card to view tasks.

My Task

Today

Tasks for...

Job Entry Records

Job Ref PO Site Group Attention Date Status

My Tasks

WorkDesk Action Center

Your Active Tasks

Personal action queue with the documents, notes, status, and process buttons in one clean working view.

Live workload

Finance Batch Approval

Items marked "Report Approved" will be sealed into a single QR Receipt.

Job Ref PO Vendor Name Invoice Amount Site Date Status Action

Task History

JobRefAmountPOSiteGroupDate EnteredDate RespondedRemarks
WorkDesk Records Center

Job Records

Searchable job history arranged for fast review by category, PO, site, vendor, attention, and current status.

Visible records

ISMAIL BIN ALI TRADING & CONT. CO. W.L.L

WorkDesk Records Center

Job Records Report

Category All Job Records
Search
Total Records 0
Job Ref Site PO Vendor Name Amount Entered By Date Entered Attention Date Responded Note Status
Job Ref Site PO Vendor Name Amount Entered By Date Entered Attention Date Responded Note Status
Inventory Stock Center

Material Stock

Clean material control view for item registration, stock balance, family filtering, transfer, usage, restock, and stock reports.

Registered items
Loading families...
Product ID Product Detail Family Relationship Total Stock Action
Please select a Family tab above.

Material Stock Report

ISMAIL BIN ALI TRADING & CONT. CO. W.L.L

Material Stock Status Report

Generated:

Total Items 0
In Stock 0
Out of Stock 0
Product ID Name Total Qty Location Breakdown
System Generated Report Page 1 of 1

Required Materials to Transfer

IBA
Required Materials to Transfer
Generated:
Tip: Search any stock item in the table, then click Add to place it here. Adjust quantities, then Print.
To site:
Stock Code Item Actual Qty Qty Needed Action
No items added yet.
Profile & Preferences

Account Settings

Manage your account details, site access, password, vacation delegation, and interface preferences.

Secured Profile

Profile Information

Read-only fields are managed by the system administrator.

Account Controls

Update your site coverage, password, and temporary replacement details.

For multiple sites, separate them with a comma (ex. 175,176)

System Audio

Enable or mute interface click and success sounds.

System Feature Controls

Manual PO / Vacation Mode

Control how Invoice Management handles a PO that is not yet available in POVALUE2.csv.

Current Mode Normal Mode

POVALUE2.csv only. Manual PO popup is disabled.

OFF
Firebase Manual PO Fallback Keep OFF while you are available. Turn ON only during vacation coverage so the replacement user can save missing POs without editing GitHub CSV.
OFF: use POVALUE2.csv only. If the PO is missing, show “Please update CSV.”
ON: use CSV first, then exact Firebase manual PO, then show the manual PO popup if still missing.

Celebration Banner

Super Admin only. Configure a festive banner that appears after login during a date range.

Tip: leave empty to keep showing until you turn it off.

If empty, the system uses a built-in sound effect. You can paste a Firebase Storage mp3 link here.

General Important Announcement

Super Admin only. Reuse this notice for important system events, maintenance, deadlines, or company-wide announcements.

User

Inventory Access

Main Portal
  • Material Stock
  • Help
  • Logout

Inventory Management

User Name

user@iba.com.qa

Main Portal
  • Active Task 0
  • Dashboard
  • Invoice Records
    • Invoice Entry
    • Batch Entry
    • Summary Note
    • Invoice Records
    • PO Close Out
    • Payments
    • Financial Report
  • Help
  • Logout
  • WorkDesk
  • Active Task 0
  • Logout

Your Active Invoice Jobs (0)

Dashboard

Invoice Management

Invoice Entry

Search a PO, review supplier details, and prepare invoice records in one clean working view.

PO: ---
Site: ---
Val: ---
Vendor: ---
PO Record: Checking PO file...

Invoice Entry

Quick Access
PO: ---
Site: ---
Vendor: ---

PO No:

Site:

PO Value:

Vendor:

Existing Invoices (0)

Inv Entry IDInv No.Invoice DateInv ValueAmount To PaidStatusRelease DateActions
Total: 0.00 0.00

Batch Invoice Entry

Add a new PO or search existing invoices for bulk editing.

(Total in Batch: 0)
Global Overrides:

Summary Note Manager

Input Details

(Tip: Use "Update & Send to Accounts" to copy SRV Name)
IBA Logo

Prev Summary

PAYMENT SUMMARY

Date: --/--/----

Summary for :

Previous Payment:
Current Payment:
Inv S/N P.O.No. Site Bill Description Bill Date Payment Amount
Total Current Payment

Notes:

Prepared By
CEO

No Summary Generated

Fill in the details on the left and click "Generate Summary".

Invoice Records

Enter your criteria and click Search to find records.

Partially Paid
Fully Paid
PO Number
Site / Project ID
Vendor Name
PO Value
Invoice Value
Balance
Enter a search term and click Search to load data.

PO Close Out

Site confirmations for remaining PO balance. Search, sort by site, then mark Close Out Done when the remaining qty is actually closed.

Finance Payment Processing

Payment Checkout

Build a payment list from one or more companies and mark all selected invoices Paid together.

Your payment list is empty Search any part of a company name to find its With Accounts invoices across all matching POs.
Invoice No. PO No. Company Amount Paid With Accounts Date Paid Date Status
Total Sum 0.00

SUPPORT & KNOWLEDGE

Help Center

Find answers, guides and system knowledge for Invoice Management, WorkDesk, Inventory and Financial.

What can we help you with?

Search a question, guide, button, or system function.

QUICK ACCESS

Featured Help

Choose a help area above

System Guides

Browse short guides for the main modules. Super Admin can edit these from Invoice Management → Help → Admin.

Help Admin (Super Admin)

Manage the Help Center knowledge. Publish the PDF guide, add FAQs, and answer unanswered questions so the system keeps getting smarter.

Unanswered Questions

Publish / Update an Answer (FAQ)

Published FAQs

System Guides

Import System Guide Pack

Upload once

Upload a guide pack file (.md / .txt) and the system will automatically create all guides for you (no copy/paste).

Button Glossary

Publish / Update Guide (PDF)

Upload a new PDF guide to replace the current guide index. The system extracts text per page and publishes it immediately.

Open Current Guide

Attention: User on Vacation

The person you selected, User, is currently on vacation.

They are scheduled to return on: Date.

Please contact their designated replacement for this task:

  • Name:
  • Contact No:
  • Email:

You can close this window and select a different user, or proceed to contact the replacement.

Active Tasks Found

You have 0 active task(s) on this date.

Would you like to go to the "Active Task" section to view them?

Modify Task

Required only when converting IPC Processed to Invoice.

Search and Add Existing Invoices

Enter a PO number to see existing invoices.

Select Attention

Type to search, then select the correct person.

Find With Accounts Invoices

Leave the search box empty to show every invoice in the current With Accounts pocket, or enter part of a company name, a PO, or an invoice number.

Press Search with the box empty to show every current With Accounts invoice.

Selected Total 0.00

Existing IPC record found for this PO

One or more unresolved IPC Application or IPC Processed Job Entry records use the same PO. Select the record that belongs to this physical invoice.

Status Reference Entered By Date Attention
The Job Entry changes only after the invoice saves successfully. It will remain in Job Records as Converted to Invoice.

Prepare Payment Pocket Transfer

This temporary list contains only the latest Invoice Records search result. Use X to exclude rows; no invoice record will be deleted or changed.

Original0
Excluded0
Remaining0
Remaining Total0.00
Invoice No. PO No. Company Site Amount Paid With Accounts Date

Transfer Paid Records to History Pocket

This list contains only the latest filtered Paid Invoice Records result. Use X to exclude rows. Original invoice records will not be changed; matching pocket rows are refreshed in place so duplicates are not created.

Original0
Excluded0
Remaining0
Remaining Total0.00
Invoice No. PO No. Company Site Amount Paid Paid Date

Prepare Filtered Invoices as Paid

This temporary list contains only the latest filtered Invoice Records result. The original With Accounts Date is preserved; Paid Date is the following day, skipping Friday. Use X to exclude any row.

Original0
Excluded0
Remaining0
Remaining Total0.00
Invoice No. PO No. Company Site Amount Paid With Accounts Date Calculated Paid Date

Add New PO (Manual)

This PO was not found in the database. Please enter its details manually to proceed.

Payment Certificate

Ismail Bin Ali Logo

Date:

LPO No:

Project:

Vendor No:

Vendor Name:

Total PO Value:

Total Certificate Cost:

Total Previous Payment:

Total Commited Cost:

Total Retention To Date:

P/N Cheque No. CERTIFIED AMOUNT RETENTION PAYMENT DATE PAID
Total Payment:
Notes:

Make Approval

Invoice Status History

Loading history timeline...
Status Date & Time Updated By Duration

Register New Product

Folder is fixed: DC Files / Photo / — type only the photo name. Example: IBA-Sample. The system adds .jpg automatically.

Browse OneDrive Photo Library

Choose a photo name for the current item.
Suggestions come from GitHub PhotoIndex.csv. Do not include .jpg; the folder path and extension are automatic.
Direct browsing of a private OneDrive/SharePoint folder needs Microsoft Graph/API login. This safe version lets users search a text photo library, preview the generated OneDrive photo, and attach the selected name.

Adjust Stock Level

* Enter negative number (e.g. -5) to reduce stock.

New Transaction

Batch Items (0)

Product Name Qty Action

Transfer Action

Add New Job Entry

Shown only for Invoice jobs.
Use this for why/details. Keep Status as the workflow stage only.
Tip: type either Vendor Name or Vendor ID, then select from suggestions — the other field will fill automatically.

ISMAIL BIN ALI TRADING & CONT. CO. W.L.L

Invoice Summary Report

Report Summary

Total POs in Report0
Total PO ValueQAR 0.00
Total Amount PaidQAR 0.00

Prepared By

Reviewed By

Approved By

Authorize Approval

Series #: IBA000

Date: 17/11/2025

APPROVED

APPROVED TOTAL:QR 0.00

REJECTED

REJECTED TOTAL:QR 0.00

ESN #:

IBA
IBA

TRANSFER SLIP

PENDING
1. FROM
-
By: -
2. TO
-
Contact: -
3. DETAILS
Date
-
Control ID
-
4. APPROVAL
PENDING APPROVAL
5. ITEM DESCRIPTION
IDNameDetailsQty
- - - 0
FINAL VERIFICATION / RECEIPT
(Barcode generated upon completion)
Approver Signature
Receiver Signature
Printed:

Process Report Approval

You are about to submit this for approval.
You will be recorded as "Prepared By".

Search Report

System Window

Payment History Found

Recent completed payments are shown below.

Need every invoice under this PO?

Open the complete Invoice Records search.

Print Preview